Code of Conduct

Conduct is the set of rules & regulations to maintain discipline among the students. This Code of Conduct will be enforced in the University, in the constituent Institutes, and Sub-Campuses. The institution is fulfilling its responsibility of graduating culturally enlightened, technologically knowledgeable, academically competent, and research-oriented productive citizens who are prepared to lead, inspire, and serve humanity. The University wholeheartedly commits itself and all its resources to this sacred trust and responsibility. The MIMAS community comprises of a diverse population of students in pursuit of academic excellence. It strives to refine the ability of students to reason and to communicate freely and clearly so as to become responsible, morally equipped, and moderate. It is therefore expected that these attributes, in turn, should be reflected in their everyday behavior, attitude, and dress.

Definition of Terms

Complainant means a person who makes a complaint or reports a violation of the University Code of Conduct or Institution regulations and policies.
Intentional means deliberate. Respondent means a person who has been accused of violating the Institutions Code of Conduct.
Student means any currently enrolled person for whom the Institution maintains educational records, as defined by the Institutions regulations.
Reckless means careless or heedless of the potentially harmful consequences of one’s behavior, where the risk of harm to persons, property, or normal University operations exists or can be reasonably foreseen.
Institut’s Official is a person employed by the institutions in an administrative, supervisory, academic, research, or support staff position.
Authority: means Vice-Chancellor, Discipline Committee, and DSA, as the case may be.
Discipline Committee means a Committee constituted under rules of the institutions consisting of members and co-opted members.
Punishment: includes any penalty which Discipline Committee deems fit, defined in the rules.
DSA: means Director Student’s Affairs and includes other officers of the Directorate.
DDC: means Departmental Discipline Committee consisting of not more than three members out of which one will be the Convener.
Officer: means Officers of BPS-17 and above of the institutions in academic &nonacademic departments and includes members of vigilance squad.
Fine: Fine imposed by the Committee or recommended by an officer, member of vigilance squad, or by any person approved by the Authority.
Chairperson: means the chairperson of the teaching department.

Academic Dishonesty

Cheating: Intentionally using or attempting to use unauthorized materials, information, or study aids in any academic exercise; copying from another student’s examination sheet; submitting work prepared in advance for an in-class examination; taking an examination for another person or conspiring to do so.
Fabrication: Intentional and unauthorized falsification or invention of any information or citation in an academic exercise.
Facilitating academic dishonesty: Intentionally or knowingly helping or attempting to help another to commit an act of academic dishonesty.
Plagiarism: Intentionally or knowingly or unknowingly representing the words or ideas of another as one’s own in any academic exercise; failure to attribute direct quotation, paraphrase, or borrowed facts or information.
Unauthorized Collaboration: Providing, either knowingly or through negligence, one’s own work to assist a student in satisfying a course requirement, or representing material prepared by or with another as one’s own independent work. In instances where students are permitted to work jointly to complete an assignment, instructors will offer clear guidelines about when and how to collaborate; if a student is unsure, it is the responsibility of the student to ask the instructor.

3.Unfair Means

An attempt to have access to the question paper before the test/examination.
Use/possession of unauthorized reference material during test/examination.
Any form of communication by the examinees with anyone in or outside the test/examination room while the test/examination is in progress.
Unauthorized entry into faculty’s office or that of his staff with the intention of having an access to or tampering with the official record/exam paper etc.

Acts of In-discipline/Prohibited Conduct

All students are prohibited from engaging in conduct resulting in, or leading to, any of the following:

Academic Dishonesty: Violating the institution’s Policy on Academic Dishonesty by committing, or attempting to commit, academic dishonesty including, but not limited to, cheating, plagiarism, fabrication, facilitating academic dishonesty of others, and unauthorized collaboration.

Abuse, Assault, Threatening Behavior: Intentionally or recklessly endangering, threatening, or causing physical or mental harm to any person/ student, or oneself, on institute’s premises or at institutions-sponsored activities, or intentionally or causing reasonable apprehension of such harm including, but not limited to abusive language and/or physical or verbal intimidation, harassment, coercion, etc.

Firearms, Explosives and Other Weapons: Illegal or unauthorized use, possession, or storage of firearms, explosives (including, but not limited to fireworks), other weapons, or dangerous chemicals on University premises, with or without a license to possess the same has been issued to the possessor.

Violation of Disciplinary Sanction: Violating terms of any disciplinary sanction imposed in accordance with MIMAS Statutes.

Furnishing False Information, Forgery, or Unauthorized Use of Documents: Intentionally furnishing false information to the institution and its officials; or misusing affiliation with the institutions to gain access to outside agency/services, or using false information or institution resources to compromise the name of the institution. Forgery, unauthorized alteration, or unauthorized use of any institution document or electronic transmission, or instrument of identification, or academic and non-academic records, signatures, seals, or stamps thereof.

Disorderly Conduct or Indecent Behavior: Engaging in disorderly or indecent conduct; breaching of peace; or aiding, abetting, or hiring another person to breach the peace on University premises or at institution-sponsored functions/activities.

Any unauthorized use of electronic or other devices to make an audio or video record of any person while on University premises without his or her prior knowledge. Theft: Theft, or attempted theft, of property or services on University premises or at institution-sponsored activities.

Damage to Property or its Destruction: Intentionally or recklessly destroying or damaging, or attempting to destroy or damage, institution property or the property of others on institution premises or at institution-sponsored activities. Non-Compliance With Official Direction: Failure to comply with reasonable direction of institution officials acting in performance of their duties.

Violation of institution Regulations and Policies: Violating University regulations or policies including amendments and additions adopted since the publication date.

Alcohol/Drugs/Intoxicants: Distribution, possession, and consumption of alcohol/drugs/intoxicants on University premises or at University-sponsored activities.

Provoking Others to Misconduct: Intentionally using words or actions to provoke or encourage others to violent or retaliatory behavior, or other acts of misconduct.

Identification/Registration Cards: Failure to wear, or to produce or surrender the identification card upon the request of an institution official.

Animals: Bringing an animal into any University building, with the exception of animals used for authorized laboratory purposes, or animals being used for security purposes for which express permission has been granted by the institution Authority.

Demonstrations: Walking in large groups, shouting and talking loudly near class rooms, aimless sitting in corridors after class timings, demonstrations exceeding the bounds of free assembly and demonstrations engaging in unlawful acts that cause or imminently threaten injury to person or property, infringes on the rights of other members of the institution community leading to or inciting others to disrupt scheduled and/or normal activities within any campus building or area (or any institution sponsored activity).

Political Activities: Unauthorized use of institution facilities or equipment for political activities.

Harassment: Includes the following: Passing remarks, placing visual or written material, aimed at a specific person or group: a. With the intention of causing harm to the person or group; and/or, b. Creating an environment that limits a student’s educational opportunity. Making unwanted verbal or physical advances or explicit derogatory statements toward individuals, which cause them discomfort or humiliation or which interferes with their educational opportunity. Physical assault.

Gambling: Unauthorized and/or illegal exchange of money favors or services as a result of an organized or unorganized game or competition.

Smoking: Smoking is prohibited on University premises.

Mobile Phones: Use of mobile phone in the class room is completely banned. It should be switched off during class hours. No one can bring mobile phone during exams in the examination room/hall.

Abuse of the Student Conduct System: Abusing the student conduct system including, but not limited to: Failure to obey the notice from a University official to appear for a meeting or hearing as part of the student conduct system.Falsification, distortion, or misrepresentation of information before a hearing body or designated hearing officer of the University.Disruption or interference with the orderly conduct of a hearing proceeding. Causing a violation of the institution Code of Conduct hearing to convene in bad faith.

Indecent Behavior at the Campus/ Disturbing Academic Atmosphere: Indecent behavior exhibited at the campus including classes, cafeteria, laboratories etc, defying the norms of decency, morality and religious/cultural/social values by single or group of students. Damage to the university fixtures/furniture, scribbling/carving on desks, wall chalking, misusing of lab/university equipment, etc. Use of mobile phone/ listening music in class rooms, examination halls, labs and library thus disrupting the calm of the said rooms.

Off-Campus Conduct: Conduct occurring off University premises is such that it should not affect the interest/image of the institution.

Punishment or Penalty for Acts of In-Discipline

Punishment or Penalty for Acts of In-Discipline are follows:

Minor Punishments

Warning in writing: Notice to the offender, orally or in writing, that continuation or repetition of prohibited conduct may be cause for further disciplinary action.
Probation: Probation for a specific period not exceeding four months.
Fine: Fine which may amount up to Rs.5000/-
Hostel Suspension/Permanent Removal: Expulsion from the hostel for a specified period, or permanent removal from the residence hall.
Withholding of Certificate: Withholding of a certificate of good moral character.
Removal of Privileges: Deprivation from the privileges enjoyed by the students.
F Grade: Award of “F” grade in a paper/ cancellation of the examination for one paper or more.

Major Punishments

Fine: Fine which may amount up to Rs.25000Exam Result: Cancellation of examination result.
Ineligibility: for further admission.
Rustication: Rustication from the class for a specified period up to two semesters after the expiry of the punishment, the student shall be admitted in the semester where he/ she left.
Expulsion: includes expulsion from the institutions for an indefinite period, cancellation of studentship and admission, ineligibility for further admission.
Degree: Non conferment of degree/transcript.Other sanctions or a combination of the above-mentioned punishments as deemed appropriate.

10.General

Gender Mixing: Students are strictly reminded to follow the accepted social and cultural norms of the society. Undue intimacy and unacceptable proximity, openly or in isolated areas will not be tolerated.

Littering: It is the responsibility of all to keep the Campus environment clean and tidy. Therefore, no littering or trash should be carelessly thrown or left on the Campus premises. The designated waste boxes should be used for the purpose.

Sports

All individuals and teams involved in sports should participate in showing sportsmanship, respect, consideration, and appreciation towards their opponents, team-mates, officials, and institution staff at all times.
Under no circumstances should participants react in a violent manner nor use any form of foul or abusive language, whether it is directed at a member of staff, match official, opponent, playing colleague, team official, or spectator.
Individuals signing the player registration form agree to abide by this code of conduct and will accept that any deviation from these rules will result in disciplinary action being taken by the Institution.
Persons under the influence of drugs are not permitted to participate in sports activities at the institution and as such will result in disciplinary action by MIMAS.

Library: The Librarian shall be responsible to maintain discipline in the library. He may require a student to leave the library on an act of indiscipline or report to DSA.

Parking: Wrong Parking at the University will result in fine Rs.200/- for car and Rs.100/- for motorcycle or as the case decided by the Committee or Incharge Parking Stands.

Dress Code

In order to maintain academic dignity and sanctity of the Institution, students and staff of the University are required to wear decent dress keeping in view the local cultural values. The dress restriction is not to impose any rigidity or regimentation but is in accordance with the spirit of discipline and punctuality which is the cardinal aspect of life style at campuses. Purpose of Dress Code is to establish the basic guide lines for appropriate work dress that promotes a positive image of MIMAS and also allow maximum flexibility to maintain good morale, respect, cultural values and due consideration for safety while working at laboratories. To abide by the student dress code, student should not:

Wear tight or see-through dress.
Wear Shorts or sleeveless shirts.
Wear Tee-Shirts/dress bearing language of Art, which appears to be provocative or indecent and is likely to offend others.
Wear torn clothing. Wear jogging or exercise clothing during classes.
Put on excessive makeup or wear expensive jewelry.
Wear untidy, gaudy, or immodest dress in classrooms, cafeteria, and university offices.
Wear unprofessional attire informal programs and interviews.

All faculty members and administrative officers, support staff, and students will be expected to monitor this code of conduct and report any such disregard or violations to college/institution/ headquarter MIMAS for taking appropriate action/remedial measures.

ENROLLMENT/COURSE REGISTRATION

1 An application on for enrollment in a course/s on the prescribed “Course Registration on Form” accompanied by proof of fee paid (bank receipt) shall be presented in the office of the respective directorate duly signed by the respective Chairperson and Dean of faculty.
2 The office of the Dean/Coordinator under special circumstances and on payment of late fee may permit a student to enroll within 2 weeks after the commencement of the classes.
3 The Vice-Chancellor may allow a student to enroll till the last day of the 4th week after the commencement of classes, with a double late fee.

4 Enrollment in absentia is not allowed. Student is required to be present in person with a proof of identification for enrollment.
5 Enrollment will only be considered complete when the Course Registration Form (GS-10/UG-1) is submitted to the office of the Directorate of Advanced Studies/Undergraduate Studies within 02 weeks.
6 The students of the first semester may be allowed to revise his/her Course Registration Form within 30 days of the last date of enrollment.

REVISION OF COURSE REGISTRATION FORM

A student may be permitted to revise his/her Course Registration Form within 02 weeks from the commencement of classes. After this period he/she may be allowed to
revise Course Registration Form up to 03 weeks from the commencement of classes on payment of prescribed Course Registration Form revision fee.

REPEATING/IMPROVING COURSES

Whenever a student gets ‘F’ grade, he/she has to repeat the course, whenever offered. However, “F” grade obtained will also be recorded on the transcript in the relevant semester.
Undergraduate and Master level students may be allowed to repeat the course(s) in which she/he has obtained a grade below “C”. In such a case both the previous and new grade obtained will be recorded on the transcript. However, only the be after grade shall be used in the calculation of CGPA.
In the case of CGPA improvement, it would be recorded with (Imp) on the transcript.
Two chances will be allowed to repeat the subject in the program (maximum three takes per subject).

CHANGE OF COURSE AND COURSE WAIVER

A student can change a course within 2 weeks from the commencement of classes and he/she has to submit the revised course registration form (GS10/UG-1).

CLASS ATTENDANCE

A candidate with less than 75% of the attendance in a course shall not be eligible to appear in the final examination.
In exceptional cases/hardship cases, the following exemptions may be accorded.

5% by the Dean of the Faculty on the recommendation of the Chairperson of the department.
Additional 5% by the Vice-Chancellor.

DEPARTMENTAL EXAMINATION COMMITTEE

This Committee shall have a proper role in supervising and evaluating the conduct of all examinations in the Department. The Committee may comprise the following:

Chairperson/Incharge of Department (Convener).
Two faculty members of the Department (one may be program coordinator and the other as a Secretary of Committee).

CONDUCT OF EXAMINATION

All tests and examinations shall take place on the premises specified by the Departmental Examination Committee.
The schedule of tests and midterm/final examinations shall be notified by the Departmental Examination Committee at the beginning of the Semester or whenever these are announced by the Director (Acad.).
Students are responsible for checking the date time and location of their examinations from the given schedules.
For all examinations, the students may be required to show their students ID cards or personal ID for verification purposes.
Students must write the program title, subject title, course code, and title, and his/her registration number, signature clearly on the front page of answer sheets.
The record of question papers/marked scripts/Mid-term Examination/Final Examination etc. shall be preserved by the Controller of Examinations for two years after the completion of the degree program.
The provisional announcement of the result of a program will be made by the Controller of Examinations.
Final Notification of the results shall be made by the Controller of Examinations by displaying on the University Notice Board / University Website.